Schedule an International Meeting

Check the current time in every participant's city

Before proposing any meeting slot, open the World Clock and add every city where a participant is located. This gives you a live, side-by-side view of all time zones simultaneously. Look for a two-hour overlap window where all participants fall within their normal working hours — ideally 9am to 6pm local. For India–US East Coast meetings, the usable window is roughly 8:00–10:00pm IST (9:30–11:30am EST). For India–UK, 12:30–3:30pm IST (8:00–11:00am GMT). For India–Singapore, 11:00am–5:00pm IST overlaps Singapore business hours completely. Note the specific cities, not just country names — India is IST (UTC+5:30) but Australia spans three separate time zones.

Tip: Check both current time AND whether any participant's country observes daylight saving time, which shifts by one hour seasonally and catches teams off guard.

Convert your proposed time slot to every participant's local time

Once you've identified a potential meeting slot in your own time zone, use the Time Zone Converter to verify exactly what time it is for each participant. Enter the proposed time in your local timezone, then add each participant's city to see the exact local time — with AM/PM clearly shown. This step catches the common mistake of scheduling a meeting that's actually the next calendar day for participants in a distant timezone. A 9pm IST meeting on Monday is 11:30am EST on the same Monday — fine. But a 10:30pm IST meeting is 1:00am EST Tuesday — unacceptable for a morning team. Always confirm the calendar date changes as well, not just the hour.

Tip: When sending meeting invites, include the time in three formats: your local time, UTC, and one participant's local time — reduces back-and-forth questions.

Convert the agreed time to a Unix timestamp for a precise, unambiguous invite

Once everyone has agreed to a time slot, convert it to a Unix timestamp using the Timestamp to Date converter. A Unix timestamp is a single integer (seconds since January 1, 1970 UTC) that is completely timezone-independent — it represents one absolute moment in time, universally. Share this timestamp in your meeting invite or Slack message alongside the human-readable time. Anyone can paste the timestamp into the converter to instantly see their local equivalent, eliminating any possibility of timezone confusion. This is especially useful for technical teams across many countries where '+5:30' or 'IST' might be misread. Most calendar apps (Google Calendar, Outlook) also accept Unix timestamps in event links.

Tip: Epoch timestamp websites and calendar invite tools both understand Unix timestamps — it's the most portable time format for international coordination.